BookingPOINT - Room & Equipment Bookings
Room & equipment bookings for universities, schools & colleges
Does your university / college need a powerful library booking system to manage assets such as equipment, books, tapes, rooms etc? Then BookingPOINT may be the best solution for you!
BookingPOINT is a powerful booking system, allowing you to take full control of your equipment loans, while making sure everything runs smoothly.
Benefits of using BookingPOINT
- Eliminate double bookings
- Eliminate hand written bookings
- Stop assets from getting lost and going astray
- Reduce late returns by issuing demerit points and suspending borrowers automatically
- Save entry time with an optional bar code scanner
- Easily create bookings that span over multiple days
- Easily create recurring bookings that span several weeks
- Always be informed and up to date by running a variety of reports
- Give borrowers the flexibility to book rooms or equipment on-line themselves
- Review usage statistics for maintenance requirements
- Assign different borrowing privileges for the different assets they can borrow
- Specify days you're closed for business, i.e. public holidays, semester breaks and weekend
Graphical Calendar
Visually see bookings and availability in a graphical calendar.
Time based bookings
Book resources for a duration of time, i.e. 1:00pm to 3:00pm on the same day.
Overnight / Multi day bookings
Book resources overnight or across multiple days.
Search for available resources
Enter your search criteria to quickly and conveniently find resources that are available and suit your requirements.
Unlimited types of Resources
Create your own Resource types and book anything from Rooms, Studios, Equipment, Accessories, etc.
Recurring bookings
Create recurring bookings over a period of multiple weeks.
Fast Pickup and Return
Conveniently see resources ready for pickup or return and easily check them in or out of the system.
Closed for business
Specify days your Loans Office is closed such as weekends, public holidays, semester breaks etc.
User Privileges
Create your own privilege groups and specify access privileges.
Extend bookings
Allow borrowers to extend their own bookings on-line or via Self-Service points.
Auto issuing of Demerit points
Issue automated demerit points for late returns to encourage prompt returns.
Auto Suspensions
Auto-suspend borrowers once they reach a specified number of demerit points.
Auto reminder emails & SMS's
Send automated reminders emails and SMS's to remind borrowers to return items.
Asset management
Use BookingPOINT as an Asset Management Register to keep track of your assets.
Reporting tools
Run various reports to get a better picture of where things are at.
Import Feature
Import your Borrowers and Resources into BookingPOINT from another application.
Servicing Equipment
Schedule equipment to be booked out for service at a future date.
Open Directory / Active Directory
Use your existing Open Directory / Active Directory accounts to externally authenticate borrowers.
On-line bookings
Allow borrowers to book resources on-line at their convenience from anywhere they please.
Self-Service module
Set up self-service points throughout your campus and allow borrowers to book resources on their own.
Barcode Scanner compatible
Use barcode scanners to swipe student cards or to check items in and out.
Available in Three Packages
Basic PackageThe Basic package gives you all the features of the Deluxe package, excluding on-line bookings, self-service access points, Open Directory / Active Directory, automated reminder emails, and automated suspension of borrowers. |
Deluxe PackageAccess all the features of the Basic Package with the addition of on-line bookings, self-service access points, Open Directory / Active Directory, automated reminder emails, and automated suspension of borrowers. |
Open LicenseAll the same features as BookingPOINT Deluxe, only it comes unlocked with full access to source code so you can customise it yourselves however you like. |
Customisation
BookingPOINT is not your regular off-the-shelf product. We can customise BookingPOINT to meet your exact needs. If BookingPOINT doesn't quite fit your requirements, then let us know and we can customise it to suit your exact needs.
Release Notes
To view a historical list of all bug fixes, changes and new features added to each version of BookingPOINT, view the Release Notes.
| Feature | BookingPOINT Basic | BookingPOINT Deluxe | BookingPOINT Open License |
| Unlimited Borrowers |  |
|
|
| Unlimited Resources | |
|
|
| Unlimited Bookings | |
|
|
| Graphical Calendar | |
|
|
| Same day / Time based bookings | |
|
|
| Overnight / Multi day bookings | |
|
|
| Recurring bookings | |
|
|
| Specify days closed for business (i.e. holidays) | |
|
|
| User privileges | |
|
|
| Transfer bookings to other borrowers | |
|
|
| Extend bookings | |
|
|
| Servicing equipment | |
|
|
| Asset management | |
|
|
| Reporting tools | |
|
|
| Import borrowers and resources | |
|
|
| Barcode scanner compatible | |
|
|
| Automated reminder emails | - |
|
|
| Automated reminder SMS messages | - | |
|
| Automated suspensions | - | |
|
| Automated demerit points | - | |
|
| On-line bookings (Requires FileMaker Server Advanced) | - | |
|
| Self-Service module | - | |
|
| Open Directory / Active Directory | - | |
|
| Access to source code (Self Customisation) | - | - | |
| Customisable by Hi-Voltage | |
|
|
FileMaker Requirements
- FileMaker Pro 10+ per administrator workstation (sold separately).
- The Self-Service module does not require any additional FileMaker software, you simply use one copy (the main Administrators copy) of FileMaker Pro to publish BookingPOINT to 5 self-service workstations via a web browser. FileMaker Server Advanced not required for Self-Service module.
- On-line bookings require FileMaker Server 10+ Advanced (sold separately).
Automated reminder emails, issuing of demerit points and auto-suspensions require FileMaker Server 10+ or FileMaker Server 10+ Advanced.
Please fill out the Instant Quote Form to obtain current pricing for FileMaker Pro and FileMaker Server Advanced, or visit the FileMaker web site.
FileMaker Compatibility
BookingPOINT works with FileMaker 10 & 11+
System Requirements
BookingPOINT is a FileMaker Pro solution, therefore BookingPOINT will run on any computer / operating system that FileMaker Pro runs on. BookingPOINT is cross-platform and runs on both Mac and Windows. Please visit the FileMaker Pro Tech Specs page for more information regarding system requirements.
Download Your 30-day Trial Today
Mac OS X (10.3+) *
|
download |
Windows (XP, Vista, 7) *
|
download |
* Note: The trial is a runtime application and does not need FileMaker Pro to run.
Frequently Asked Questions
Do you run training sessions on how to use BookingPOINT?
Yes. We offer remote training sessions to clients throughout the world. Please contact us for current pricing.
Do you have a live demo of the web system for us to evaluate?
Yes, however it is currently only available through invitation. If you would like to evaluate the web demo, please contact us and we'll send you the log-in information.
Are there any client websites using your system that we can visit and evaluate?
Sorry, they are all private systems and you wont be able to log in. We do however have our own web demo which you can use to evaluate, however it is currently only available through invitation. If you would like to evaluate the web demo, please contact us and we'll send you the log-in information.
How can we send SMS reminder messages?
In order to send reminder SMS messages to borrowers, you must first sign up with an 'Email to SMS' service provider. BookingPOINT simply sends emails to the service provider and the email is then converted to an SMS and sent to your borrowers. You can use whichever provider you like or we can recomend one if you like (just ask us).
What is the difference between the Deluxe version and the Basic version of BookingPOINT?
The Deluxe version gives you access to all the features of BookingPOINT Basic, with the additional ability to create on-line bookings, set up self-service access points throughout your site, send automated reminder emails, automate the suspension of borrowers, and use Active Directory / Open Directory to allow borrowers to connect to the system using their existing log-in accounts. To compare the two products, please see the Compare tab.
We'd like some changes made to BookingPOINT, can you customise it for us?
Yes absolutely. Unlike other off-the-shelf products, BookingPOINT is 100% customisable. If you would like a quote for customising BookingPOINT, please contact us. Alternatively, you may submit your ideas as general Feature Requests and we'll consider them for future releases.
If you customise BookingPOINT for us, will we still be able to upgrade to newer versions?
Absolutely. We only maintain a single master copy of BookingPOINT, which means any customisation we do on your behalf will be made available to all our other users and vice-versa. This works to your advantage a whole lot more because you benefit from other customisation we do at no additional charge. We only maintain a single master copy for sanity reasons as it is a major undertaking and a maintenance nightmare to have many variations of the software out there.
Can we have access to the source code and customise BookingPOINT ourselves?
Yes, however you will need to purchase an Open License to do so. When purchasing an Open License, it's important to understand that any changes you make to your copy will be lost if you ever decide to upgrade to a newer version of BookingPOINT.
Can you help us install and configure BookingPOINT and/or FileMaker?
Yes, if you need assistance with installation or configuration help, our consultants are happy to help you out. Our standard support rates apply for installation / configuration.
Do you offer free support?
Yes, we offer free BookingPOINT support for the first 12 months, however this does not cover FileMaker support. FileMaker Inc. offers free FileMaker support for first 2 incidents and we suggest you contact FileMaker directly. Alternatively, we can provide FileMaker support if you like, however please note our standard support rates apply.
Is FileMaker licensing included in the price of BookingPOINT?
No. FileMaker is purchased separately either through us or through your local FileMaker distributor. Some clients already own sufficient licensing of FileMaker, others may have volume license discount agreements with FileMaker Inc. and therefore we have chosen to sell FileMaker licensing separately as each client has different needs. Also, due to restrictions set by FileMaker Inc., we cannot sell FileMaker software outside of our region (Australia / Asia Pacific), we suggest you contact your local FileMaker distributor.
How much does BookingPOINT cost?
You will need to fill out the Instant Quote Form, and you will be provided with an instant quote based on your needs.
Do I need any special barcode scanners for BookingPOINT?
No, any barcode scanner that will work with your hardware and operating system will work with BookingPOINT.
We have multiple departments, can we have separate installations of BookingPOINT on the one server for each department?
Yes you can. You would simply name each database differently and host them on the same server.
We have multiple departments and we want separate installs of BookingPOINT, would we need to buy multiple copies?
Yes you will. Each installation of BookingPOINT requires a separate purchase. If you purchase multiple copies of BookingPOINT you will be eligible for a discount, please contacts us for volume licensing.
You are in Australia, we are not ... how will support work with the time differences?
Once you're up and running, BookingPOINT is very easy to use requires very little support. We barely get any support request from our users. When we do, usually email support is sufficient. We are always prompt with our response and can have an answer for you usually within 24 hours. On rare occasions when phone support is needed, we are just a phone call away, there usually is an overlap between the timezones where we can talk.
If we enter data in the trial version, will we retain our data when we purchase a license?
No. Your trial version will be discarded and you will receive a blank copy of BookingPOINT once you purchase a license.
Got any further questions?
Contact Us for more information.
Testimonials
BookingPOINT has become so important for managing bookings remotely in a fair and orderly manner.-- Greg Nelson, Victoria University - Australia.
We decided to give BookingPOINT a try and it helped us out immediately. I would definitely recommend BookingPOINT if you want to keep control of your AV department and have both employees and students satisfied. PS: I recommended BookingPOINT to an institute in the Netherlands so my optimism is genuine.-- Robert Haasbroek, Hogeschool voor de Kunsten Utrecht - Netherlands
We made some previous attempts to find the best booking system that could provide us the flexibility we need. BookingPOINT was considered for many reasons. I don't hesitate to encourage others to purchase BookingPOINT; it's been a good decision.-- Benoit Chausse, Concordia University - Canada
We've found BookingPOINT to be stable and very reliable. We've also found Hi-Voltage have been very friendly and helpful, both during the initial setup phase and in helping us fine-tune the system to our specific requirements.-- Alex Drinkwater, Goldsmiths University of London - United Kingdom
After much research we found BookingPOINT to be the most complete online resource booking solution for the money. I would recommend that anyone in the business of managing and tracking portable resources take a look at this application.-- Daniel Conway, University of Newcastle - Australia
BookingPOINT has enabled us to take control... of everything. A dependable product with solid support.-- Mark Cain, Isle Of Man College - Isle Of Man
We have welcomed BookingPOINT with open arms. It delivers a beautiful visual representation of the whereabouts of our inventory. It does a great job in tracking the history of bookings. The very transparent underlying structure of the developer edition makes it easy to customise BookingPOINT to your own situation. I recommend it highly.-- Barth Visser, ArtEZ Institute of the Arts - The Netherlands
We use bookingPOINT to manage multimedia equipment loans to approximately 400 students per semester. BookingPOINT definitely allows us to service students, faculty, and staff more efficiently and faster than we had been able to in the past. Thanks!-- Dan Charette, University of Michigan - United States
I wanted to pass along thanks and praise for creating a wonderful product. I was able to transfer over user and resource data from our bloated MySQL reservation system with little to no effort, creating a virtually seamless transition from our old product to BookingPOINT. I feel confident that we'll be using your product for many years to come.-- Joey Jenkins, North Carolina State University - United States
I am so excited! I have been looking for a system like this for a long time.-- Kevin Mullin, University of Missouri at Kansas City - United States
Our new BookingPoint system has changed the way we do things here at the Royal Scottish Academy of Music and Drama dramatically. Students now return resources on time and I do not have to spend valuable time chasing them up or reminding them to return items. I know exactly where all the Academy’s instruments and equipment are at a click of a button. Just brilliant, thanks!!-- Gerrie Victor, Royal Scottish Academy of Music and Drama - United Kingdom
We are so delighted. This system has been a tremendous improvement to our student video equipment checkout system. We are now better able to control access to resources and track usage.-- Buddy Wiedemann, Gaylord College of Journalism (University of Oklahoma) - USA
Got any testimonials you'd like to share with us? Please send us your testimonials, we'd love to hear from you.
Pricing - Instant Quote
Please complete the Instant Quote Form to obtain an instant quote and help you choose the right package for you.
Purchase BookingPOINT
Please use the Puchase BookingPOINT form to purchase your copy of BookingPOINT.
Want to ask us a question?
Please Contact Us if you have any questions regarding BookigPOINT.
