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Does your college / university need a powerful booking system to manage assets such as equipment, books, tapes, rooms etc? Then BookingPOINT may be the best solution for you!
BookingPOINT is a powerful booking system, allowing you to take full control of the booking and borrowing process, while making sure everything runs smoothly.
Use the powerful booking system to:
- Eliminate double bookings
- Eliminate hand written bookings
- Stop assets from getting lost and going astray
- Reduce late returns by issuing demerit points and suspending borrowers automatically
- Save entry time with an optional bar code scanner
- Easily create bookings that span over multiple days
- Easily create recurring bookings that span several weeks
- Always be informed and up to date by running a variety of reports
- Give borrowers the flexibility to book rooms or equipment on-line
- Review usage statistics for maintenance requirements
- Assign different borrowing privileges for the different assets they can borrow
- Specify days you're closed for business, i.e. public holidays, semester breaks and weekends
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Graphical Calendar
Visually see bookings and availability in a graphical calendar to instantly see which resources are available for loan.
View daily bookings across a 3-week period, or view time based bookings across an 8-hour period. Use the navigation buttons
to scroll the graphical calendar or to jump to a specific date.
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Same Day / Time based bookings
Book resources for a duration of time, say from 1:00pm to 3:00pm for example, on the same day.
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Overnight / Multi day bookings
Book resources overnight to return the following day, or book them across multiple days. Administrators can set the maximum number of days for multi-day bookings to keep things fair for all borrowers.
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Search for available resources
Enter your search criteria to quickly and conveniently find resources that are available and suit your requirements.
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Unlimited types of Resources
Create an unlimited number of Resource types and book anything from Rooms, Studios, Equipment, Accessories, Furniture, Tapes, Books etc. ... even People. Customise your own Resource Type list however you need.
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Reservations
Temporarily reserve resources while making your selection of items so that no other borrower can book your resources;
then with a single click of a button conveniently turn all your reservations into actual bookings.
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Recurring bookings
Create recurring bookings over a period of multiple weeks. Want to book a room every Tuesday at 9:00am for 2 hours for a total of 6 weeks straight? Sure, no problem, just create a recurring booking.
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Fast Pickup and Return
Save time checking resources in and out of the system. Conveniently see a list of booked resources that need to be picked up by a
borrower and easily check them out of the system. Likewise, conveniently see a list of resources due back for a particular borrower and easily check them back in.
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Closed for business
Specify days your Loans Office is closed for business such as weekends or any other days of the week, public holidays, semester and term breaks etc. Prevent borrowers from incorrectly
booking resources on days that you’re closed and avoid incorrect issuing of demerit points and reminder emails.
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User Privileges
Create any number of user privilege groups and specify their access privileges, allowing or disallowing specific items from being borrowed etc.
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Transfer bookings
Transfer bookings from one borrower to another at time of pickup. Say a group of borrowers intend to use the equipment for a project and the
original borrower cannot make the pickup, simply transfer the bookings to another borrower and the new borrower assumes responsibility.
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Extend bookings
Allow borrowers to extend their own bookings either on-line or using a Self-Service access point on the day their resources are due back,
without the need to return and pickup the same equipment all over again. Borrowers and Staff save time not having to process returns
and pick ups for the same goods, while lines at your Loans Office are kept to a minimum.
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Auto issuing of Demerit points
Why should the next borrower be inconvenienced if the previous borrower returns their equipment late? Issue automated demerit points for late returns to encourage prompt return of resources.
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Auto Suspensions
Auto-suspend borrowers once they reach a specified number of demerit points to encourage prompt return of resources.
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Auto reminder emails
Send automated reminder emails to borrowers for overdue accounts, auto- suspensions, pickup reminders and more.
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Asset management
Use BookingPOINT as an Asset Management Register. Why use other methods to track your assets when BookingPOINT can do this for you in a more professional manner.
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Reporting tools
Run a number of different reports to see usage statistics for each item, overdue items, items currently on loan, list of items a specific borrower has in their possession and more.
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Import Borrowers
Import new borrowers at any time. Simply map the fields from your data file into BookingPOINT and BookingPOINT takes care of the rest. Most of the popular file formats are supported such as CSV, TXT, TAB, Excel and more.
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Servicing Equipment
Conveniently check equipment out for service with minimal disruption to borrowers. Equipment will show up as unavailable
so borrowers do not book the items while being serviced. Borrowers that are affected by an item unexpectedly
scheduled in for a service will be emailed automatically.
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Open Directory / Active Directory
Conveniently use your existing Open Directory / Active Directory accounts to grant acess to borrowers rather than having to maintain seperate login details.
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On-line bookings
Allow borrowers to book their own resources on-line at their convenience from anywhere they please. Give more freedom to your borrowers and free your administrative staff from having to make the reservations themselves. On-line bookings only available with BookingPOINT Deluxe.
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Self-Service module
Set up self-service access points throughout your buildings to allow borrowers to book their own resources at their convenience.
Give more freedom to your borrowers and free your administrative staff from having to make the reservations themselves. Only available with BookingPOINT Deluxe, however FileMaker Server Advanced is not required.
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Barcode Scanner compatible
Speed up the borrowing process and eliminate errors with the use of a barcode scanner. Use barcode scanners to swipe student cards to eliminate having to type in the card numbers manually. Use barcode scanners to check items in and out without having to do any typing. |
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Scheduler
Use the Scheduler to automate certain tasks such as issuing of reminder emails, auto-suspending accounts, auto-issuing of demerit points etc. The Scheduler is only available with BookingPOINT Deluxe.
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Basic Package
The Basic package gives you all the features of the Deluxe package, excluding on-line bookings, self-service access points, automated reminder emails, and automated suspension of borrowers.
Deluxe Package
Access all the features of the Basic Package with the additional ability to create on-line bookings, self-service access points, automated reminder emails, and automated suspension of borrowers.
FileMaker Requirements
BookingPOINT requires FileMaker Pro 9+ (sold separately) per Administrator workstation.
The Self-Service module does not require any additional FileMaker software, you simply use one copy (the main Administrators copy) of FileMaker Pro to publish BookingPOINT to 5 self-service workstations via a web browser. FileMaker Server Advanced not required for Self-Service module.
On-line bookings require minimum 'FileMaker Server 9 Advanced' or greater (sold separately).
Please fill out the Pricing Request form below to obtain current pricing for FileMaker Pro and FileMaker Server Advanced, or visit the FileMaker web site.
Compatibility
BookingPOINT works with FileMaker 9, 10 & 11
Customisation
BookingPOINT is not your regular off-the-shelf product. We can customise BookingPOINT to meet your exact needs. If BookingPOINT doesn't quite fit your requirements, then let us know and we can modify it to suit you.
Cross-platform
BookingPOINT is cross-platform - supporting Windows
XP, Vista and Mac OSX.
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| Pricing Options |
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| To obtain an instant quote, please fill out the Pricing Request Form |
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